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Include other sites

Who can do this: admins. You need two sites in the same workspace.

Use this when more than one team looks after a website. A hotel group is the typical case: the group has one website, and each hotel wants to look after its own pages. Each hotel gets a site of its own, and the group's site includes them.

Visitors notice nothing. They see one website at one address. Behind it, every team works in its own site, with its own editor, drafts and releases, and publishes when it is ready.

Two ways to include a site

You choose for each site you include.

Include a site

The included site may put pages at any address that is still free. Choose this when the site's pages are not all in one folder. In the app, the site then says Not limited to folders.

The group's site includes Seehotel, whose pages go to any free address.

Include a site only under a folder

The included site gets a folder of its own, such as /hotels/vienna, and publishes only inside it. Choose this when each team has its own area of the website, such as one hotel. In the app, the site then says Only under /hotels/vienna.

The group's site includes two hotel sites, each inside its own folder.

Steps

  1. Open the site that the others go into, here the group's site, and select its Advanced tab.
  2. Go to the box Include other Discontinue sites. What you select there depends on where the pages are today:
    • The pages are in a site of their own. Select Include an existing site… and choose the site. For a folder, type it in Only under, such as /hotels/vienna. Leave the field empty for no folder. Then select Add. This changes the live site at once: the included site's pages are now on this site's address.
    • All pages are in one site today. Select Split off pages into a new site…, tick the pages and name the new site. This creates the new site, includes it and saves a draft. When an admin publishes the draft, the pages move over. They keep their addresses, so nothing changes for visitors.

Good to know

  • One address, one site. An included site cannot use an address that is already taken. If the group's site has a page at /about, Seehotel cannot publish its own /about. The same goes for two included sites: the page that is live first keeps the address. A publish that would break this is held, and the dialog names the page. Nothing changes for visitors. Rename or remove the page, then publish again.
  • A folder is a border. A site that is only under /hotels/vienna cannot publish a page elsewhere, such as /jobs. Its publish is held, and nothing of that draft goes live, until the page is moved into the folder or removed. Continue in chat: the site editor does either for you.
  • The same two rules apply when you include a site. A site whose live pages clash with the others, or lie outside the folder you give it, cannot be included until that is fixed.
  • An included site uses the languages of the site it is in. A folder also covers the language versions, such as /de/hotels/vienna.
  • A site can be included in one other site. An included site cannot include sites itself. The list of sites to choose from leaves both kinds out.
  • One site can include up to 99 sites.
  • To take a site out, select the remove button next to it and confirm Take out. Its pages leave the address within about a minute. The site itself stays as it is.

The rules behind this task are in the reference, under Included sites.