Check hotel access codes against departures automatically
Every morning, the codes of today’s departures are checked against the PMS; discrepancies go to the team.
- Trigger
- daily at 09:00
- Guide value
- ≈ 5 minutes per property and day (estimate)
- Systems
- Door locks
- PMS
Today
A late check-out is in the PMS, but the access code still expires at the usual time.
Afterwards
Every morning, the codes of today’s departures are checked against the PMS; discrepancies go to the team.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
Every morning at 9:00, check the access codes of all rooms departing today against the PMS. Report codes that expire before an agreed late check-out or extension, and codes that stay valid longer than the stay, each with room and time. Don’t change any codes yourself.
Step by step in the documentation: Create a report in chat and Schedule a report.
What the result looks like
The report arrives on schedule, wherever your team reads it.
What stays with you
Your team changes the codes. A person judges what a discrepancy means.
- Expires too early
- Rm 207 · late check-out 14:00, code until 11:00
- Valid beyond the stay
- Rm 115 · code until tomorrow 11:00
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| Door locks | read | Read access codes and their validity |
| PMS | read | Read departures, late check-outs and extensions |
| Team channels (optional) | write | Deliver the result to the team inbox or channel |
Seam
Nuki
Apaleo
Oracle OPERA Cloud
Cloudbeds
Beds24
Hospitable
Slack
TelegramWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
Does Discontinue adjust the codes itself?
Not in this use case. The report shows the discrepancy; your team changes the code.
Which permissions does “Access code check” need?
Door locks (Seam or Nuki): read, Read access codes and their validity; PMS (Apaleo, Oracle OPERA Cloud, Cloudbeds, Beds24, or Hospitable): read, Read departures, late check-outs and extensions. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
Does every run cost AI credit?
No. A report is built once with AI and then runs from its saved definition. Scheduled report runs cost no credit.