Find hotel maintenance windows automatically
Suitable time windows between two stays, matched with arrivals.
- Trigger
- weekly
- Guide value
- ≈ 3 minutes per property and day (estimate)
- Systems
- PMS
Today
Search the room plan by hand for empty rooms to repair.
Afterwards
Suitable time windows between two stays, matched with arrivals.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
Every Monday at 9:00, send maintenance a list: for every room on the maintenance list, the free time windows in the next 14 days, at least half a day between departure and the next arrival.
Step by step in the documentation: Create a report in chat and Schedule a report.
What the result looks like
The report arrives on schedule, wherever your team reads it.
What stays with you
You decide which repair comes first.
- Rm 318
- Tue 11:00 – Wed 14:00
- Rm 402
- Thu 11:00 – 15:00
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| PMS | read | Read occupancy and room blocks |
| Housekeeping & maintenance (optional) | write | Create maintenance jobs |
| Team channels (optional) | write | Deliver the result to the team inbox or channel |
Apaleo
Oracle OPERA Cloud
Cloudbeds
Beds24
Hospitable
TIDY
Slack
TelegramWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
Does Discontinue block the rooms itself?
Not in this use case. The report suggests windows; your team sets the block.
Which permissions does “Find maintenance windows” need?
PMS (Apaleo, Oracle OPERA Cloud, Cloudbeds, Beds24, or Hospitable): read, Read occupancy and room blocks. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
Does every run cost AI credit?
No. A report is built once with AI and then runs from its saved definition. Scheduled report runs cost no credit.