Automatic night list for hotel security
Every evening the list arrives complete and checked against the PMS, even with no night staff on site.
- Trigger
- every evening
- Guide value
- ≈ 5 minutes per property and day (estimate)
- Systems
- PMS
Today
Compile a guest list for the security service by hand every evening.
Afterwards
Every evening the list arrives complete and checked against the PMS, even with no night staff on site.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
Every evening at 20:00, send security the night list: all rooms with guests in house, late arrivals after 20:00 with arrival time and room. Check the list against the PMS before sending it.
Step by step in the documentation: Create a report in chat and Schedule a report.
What the result looks like
The report arrives on schedule, wherever your team reads it.
What stays with you
You decide who receives the list and what it contains.
- Occupied rooms
- 61
- Late arrivals
- 3 · until 23:40
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| PMS | read | Read stays, arrivals and rooms |
| Team channels (optional) | write | Deliver the result to the team inbox or channel |
Apaleo
Oracle OPERA Cloud
Cloudbeds
Beds24
Hospitable
Slack
TelegramWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
Does it work in properties without night staff?
Yes. The list is built and delivered on schedule; nobody needs to be on site.
Which permissions does “Night list for security” need?
PMS (Apaleo, Oracle OPERA Cloud, Cloudbeds, Beds24, or Hospitable): read, Read stays, arrivals and rooms. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
Does every run cost AI credit?
No. A report is built once with AI and then runs from its saved definition. Scheduled report runs cost no credit.