Keep your hotel website’s room pages in line with the PMS automatically
Every Tuesday the room pages are checked against the PMS; differences are ready for approval as a change in every language.
- Trigger
- weekly, Tuesday
- Guide value
- ≈ 4 minutes per property and day (estimate)
- Systems
- Discontinue Pages
- PMS
Today
The website still shows old features and photos from before the renovation, because room data is kept in two places.
Afterwards
Every Tuesday the room pages are checked against the PMS; differences are ready for approval as a change in every language.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
Every Tuesday at 8:00, compare the room pages of our website with the PMS: description, size, maximum occupancy and features per room category. Where a page differs, adjust it. Where the PMS lacks a detail, leave that part of the page as it is and mention it in the summary. Replace images only with images from our media library tagged with the room category. Keep every language of the website current. Don’t change any prices and don’t invent features. If nothing has changed, save nothing. Save everything as one change with a summary per room category and publish it only after approval.
Step by step in the documentation: Create an agent in chat.
What the result looks like
The agent works from your description and reports what it did and what is open.
What stays with you
You keep room data in the PMS and images in the media library. Nothing goes live without approval.
- Checked
- 6 room categories · 2 adjusted
- Junior suite
- Balcony added, 2 new images
- Change
- DE and EN · awaiting approval
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| Discontinue Pages | write | Edit the room pages in every language, save them as a change and publish it after approval |
| PMS | read | Read room categories with description, size, occupancy and features |
| Brand & media (optional) | read | Read images per room category from the media library |
Apaleo
Oracle OPERA Cloud
Cloudbeds
Beds24
Hospitable
Frontify
CloudinaryWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
What if the PMS lacks a detail?
Then that part of the page stays as it is, and the missing detail is listed in the change’s summary. Discontinue invents no features.
Which permissions does “Keep room pages current” need?
Discontinue Pages: write, Edit the room pages in every language, save them as a change and publish it after approval; PMS (Apaleo, Oracle OPERA Cloud, Cloudbeds, Beds24, or Hospitable): read, Read room categories with description, size, occupancy and features. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
What happens when a rule does not apply?
Agents only work with the systems and actions you granted. Where a rule does not apply, a person decides, and every step is logged.