Plan hotel linen needs from occupancy automatically
Every Friday, next week’s need per day is ready, calculated from departures, arrivals and stayovers.
- Trigger
- weekly, Friday
- Guide value
- ≈ 6 minutes per property and day (estimate)
- Systems
- PMS
Today
Estimate the laundry order every week from the room plan and experience.
Afterwards
Every Friday, next week’s need per day is ready, calculated from departures, arrivals and stayovers.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
Every Friday at 10:00, send housekeeping next week’s linen need per day: departures and arrivals from the PMS, plus stayovers with a linen change by our every-3-nights rule, converted into bed linen sets and towel packs per room category. As a table we can pass on to the laundry.
Step by step in the documentation: Create a report in chat and Schedule a report.
What the result looks like
The report arrives on schedule, wherever your team reads it.
What stays with you
You decide what gets ordered from the laundry.
- Bed linen sets
- 412 · peak Sat with 86
- Towel packs
- 530
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| PMS | read | Read departures, arrivals and stayovers |
| Team channels (optional) | write | Deliver the result to the team inbox or channel |
Apaleo
Oracle OPERA Cloud
Cloudbeds
Beds24
Hospitable
Slack
TelegramWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
Can the linen change rule differ by room category?
Yes. You describe the rule once, say daily in suites and every 3 nights otherwise, and the report calculates with it.
Which permissions does “Linen forecast” need?
PMS (Apaleo, Oracle OPERA Cloud, Cloudbeds, Beds24, or Hospitable): read, Read departures, arrivals and stayovers. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
Does every run cost AI credit?
No. A report is built once with AI and then runs from its saved definition. Scheduled report runs cost no credit.