Keep your hotel website’s translations up to date automatically
On weekdays at 18:30, missing and outdated translations are updated and saved as a change; they go live once someone on the team has reviewed them.
- Trigger
- weekdays at 18:30
- Guide value
- ≈ 6 minutes per property and day (estimate)
- Systems
- Discontinue Pages
Today
New text goes online in the main language only, and the other languages lag behind for weeks.
Afterwards
On weekdays at 18:30, missing and outdated translations are updated and saved as a change; they go live once someone on the team has reviewed them.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
On weekdays at 18:30, check whether our website has main-language text that is missing in another language or whose translation no longer matches it, for example after a new page or a changed section. Translate it for every other language of the website, in the tone of the existing texts. Take names of room categories, offers and restaurants exactly as they stand in our glossary in the knowledge base. Don’t change anything in the main language, and no prices or dates. If nothing is missing, save nothing. Save everything as one change with a list of the translated pages, and publish it only once someone on the team has reviewed and approved it.
Step by step in the documentation: Create an agent in chat.
What the result looks like
The agent works from your description and reports what it did and what is open.
What stays with you
A person on the team checks whether a translation fits. Nothing goes live without approval.
- Missing or outdated
- 3 pages · 41 texts
- Translated
- EN and IT · spa, getting here, meetings
- Change
- awaiting review by the team
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| Discontinue Pages | write | Read the main-language text, update missing and outdated translations in the other languages’ words files, save them as a change and publish it after approval |
| Knowledge & SOPs (optional) | read | Look up the glossary of fixed names and terms |
Notion
CodaWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
What do guests see while a translation is missing?
The main-language text, not a blank. The translation appears once the change is approved and published.
Which permissions does “Website translations” need?
Discontinue Pages: write, Read the main-language text, update missing and outdated translations in the other languages’ words files, save them as a change and publish it after approval. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
What happens when a rule does not apply?
Agents only work with the systems and actions you granted. Where a rule does not apply, a person decides, and every step is logged.