Match bank transactions with hotel payments automatically
On weekdays at 09:30 the new bank transactions are matched; only what doesn’t fit lands with you.
- Trigger
- weekdays at 09:30
- Guide value
- ≈ 15 minutes per property and day (estimate)
- Systems
- PMS
- Accounting & banking
Today
Put the bank statement next to the PMS payments and match every incoming payment to an invoice by hand.
Afterwards
On weekdays at 09:30 the new bank transactions are matched; only what doesn’t fit lands with you.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
On weekdays at 9:30, match the bank transactions since the last run with the payments in the PMS. Match transfers by invoice or reservation number, payment provider payouts by the individual payments they contain. Send me what can’t be matched and PMS payments with no matching bank receipt. Don’t book anything yourself.
Step by step in the documentation: Create a report in chat and Schedule a report.
What the result looks like
The report arrives on schedule, wherever your team reads it.
What stays with you
Your accounting team does the booking. Discontinue only matches and reports what doesn’t fit.
- Bank transactions
- 58 · 55 matched
- Unmatched
- 3 · €1,240
- No bank receipt
- 1 transfer · €380
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| PMS | read | Read payments, invoices and folios |
| Accounting & banking | read | Read bank transactions |
| Payments (optional) | read | Break down payment provider payouts |
| Team channels (optional) | write | Deliver the result to the team inbox or channel |
Apaleo
Oracle OPERA Cloud
Cloudbeds
Beds24
Hospitable
Qonto
Pennylane
sevDesk
Mollie
PayPal
Slack
TelegramWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
Does Discontinue book the payments in accounting?
Not in this use case. The matching only reads and reports discrepancies; your accounting team does the booking.
Which permissions does “Match bank transactions” need?
PMS (Apaleo, Oracle OPERA Cloud, Cloudbeds, Beds24, or Hospitable): read, Read payments, invoices and folios; Accounting & banking (Qonto, Pennylane, or sevDesk): read, Read bank transactions. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
Does every run cost AI credit?
No. A report is built once with AI and then runs from its saved definition. Scheduled report runs cost no credit.