Find duplicate hotel supplier invoices and payments automatically
Every Tuesday a list of possible duplicates is ready, both documents side by side, before the next payment run.
- Trigger
- weekly, Tuesday
- Guide value
- ≈ 6 minutes per property and day (estimate)
- Systems
- Accounting & banking
Today
An invoice arrives by post and by email, gets entered twice and is sometimes paid twice.
Afterwards
Every Tuesday a list of possible duplicates is ready, both documents side by side, before the next payment run.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
Every Tuesday at 8:00, check the supplier invoices and outgoing payments of the last 90 days in our accounting tool for possible duplicates: the same invoice number from the same supplier, the same amount from the same supplier within 14 days, and invoices paid twice. Send me the list with both documents side by side. Don’t delete, cancel or book anything yourself.
Step by step in the documentation: Create a report in chat and Schedule a report.
What the result looks like
The report arrives on schedule, wherever your team reads it.
What stays with you
Your accounting team decides what really is a duplicate and how to correct it. Discontinue deletes and cancels nothing.
- Same invoice number
- 1 · laundry, €642.00
- Paid twice
- 1 · beverage wholesaler, €1,284.60
- Same amount within 14 days
- 2 · to check
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| Accounting & banking | read | Read supplier invoices, receipts and outgoing payments |
| Team channels (optional) | write | Deliver the result to the team inbox or channel |
sevDesk
Pennylane
Qonto
Slack
TelegramWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
Does Discontinue delete duplicate documents?
No. The list shows both documents side by side; your accounting team decides whether one is cancelled or money is reclaimed.
Which permissions does “Duplicate invoice check” need?
Accounting & banking (sevDesk, Pennylane, or Qonto): read, Read supplier invoices, receipts and outgoing payments. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
Does every run cost AI credit?
No. A report is built once with AI and then runs from its saved definition. Scheduled report runs cost no credit.