Keep track of out-of-order hotel rooms automatically
At 08:30 every blocked room arrives with reason, duration and job status; forgotten blocks stand out right away.
- Trigger
- daily at 08:30
- Guide value
- ≈ 5 minutes per property and day (estimate)
- Systems
- PMS
Today
After the repair a room stays blocked because nobody lifts the block, and it is missing from sale.
Afterwards
At 08:30 every blocked room arrives with reason, duration and job status; forgotten blocks stand out right away.
How to set it up
- 01
Describe the task
In plain language, the way you would explain it to a new colleague. The description below is a starting point.
- 02
Review the first run
Discontinue shows you the result before anything runs on a schedule.
- 03
From then on it runs
On a schedule or when something happens. You can change it in chat at any time.
Every morning at 8:30, send maintenance and me every blocked room: since when, reason, planned end and the status of the job in our task tool. Mark blocks without an end, blocks running longer than 3 days, rooms whose job is already done, and nights when the room’s category is more than 90% occupied. Don’t lift any block yourself.
Step by step in the documentation: Create a report in chat and Schedule a report.
What the result looks like
The report arrives on schedule, wherever your team reads it.
What stays with you
You decide when a block is lifted. Discontinue lifts no block.
- Blocked
- 4 rooms
- Job done, still blocked
- Rm 318 · for 6 days
- High demand
- Rm 402 · Sat 94% occupied
Sample data. Your output uses your property’s data.
Systems and permissions
| Software, any one of them | Access | What for |
|---|---|---|
| PMS | read | Read room blocks with reason and period, occupancy per room type |
| Tasks & projects or Housekeeping & maintenance (optional) | read | Add the status of the related job |
| Team channels (optional) | write | Deliver the result to the team inbox or channel |
Apaleo
Oracle OPERA Cloud
Cloudbeds
Beds24
Hospitable
Atlassian
awork
ClickUp
Linear
monday.com
Trello
TIDY
Slack
TelegramWhich data and actions are available depends on each system’s interface. When you connect a system you decide what is granted; every run is logged.
Frequently asked questions
How does the report spot a forgotten block?
By a block without an end date, one that runs longer than the limit you set, and a finished job while the room is still blocked.
Which permissions does “Out-of-order rooms” need?
PMS (Apaleo, Oracle OPERA Cloud, Cloudbeds, Beds24, or Hospitable): read, Read room blocks with reason and period, occupancy per room type. When you connect a system you decide which areas and actions are granted. Everything else stays off-limits.
Does every run cost AI credit?
No. A report is built once with AI and then runs from its saved definition. Scheduled report runs cost no credit.